Camp Rules
For 49 years, Kalivas Camp—a family-run camp with a proud tradition—has operated with responsibility and integrity, always prioritizing the health, safety, and dignity of every camper and staff member.
The camp’s safety protocols and regulations are established in accordance with the directives of the Hellenic Ministry of Labour and Social Affairs and and are subject to adjustments based on updated instructions.
The safety and health of our campers and staff have always been our top priority. As such, we continuously adapt our operations to meet the evolving conditions of our daily lives in the best possible way. Please see the detailed operating regulations below:
1. Camper Registration Process
Check out our 15 day camp sessions and reserve a place in the desired period. Only a parent or legal guardian is permitted to make a reservation. Third parties (e.g., friends, relatives) are not authorized to do so.
You may express your interest in our camp via email, and once further communication has taken place we will provide the online registration form. When completing the registration form, the parent will be required to sign the GDPR Information and consent form and agree to the camp’s terms and conditions. With the successful submission, a copy of the completed form will be sent to the given Email.
Final confirmation will be granted only after we have reviewed the completed form and any necessary personal information regarding the child.
Children aged 6 to 15 have the right to participate in the camp.
Upon confirmation of the reservation and prior to the child’s arrival at camp, parents/guardians will be required to submit the necessary documents for camp.
ATTENTION! If there is any critical medical information regarding the child’s health, a doctor’s medical assessment is required. The camp’s medical team will review the assessment to determine appropriate guidance. Registration will only be confirmed upon completion of this evaluation.
2. Camper arrival and departure procedures
- Camper arrival and departure will take place within a designated time frame, which will be communicated to parents a few days in advance.
- To avoid overcrowding at the drop-off points (buses or camp entrance), each child must be accompanied by only one parent or guardian.
- Please note that parents and guardians are not permitted to enter the camp grounds.
Arrival by private vehicle
- To avoid overcrowding, we will provide designated time slots for drop-off and pick-up, allowing you to choose a convenient time to bring or collect your child.
- From the designated arrival point, campers will be escorted to their dormitories by camp staff.
3. Parent visiting hours and exit permits
Ensuring the safe operation of the camp
- Parents and visitors are not allowed to enter the camp premises. Parents may briefly see their children in the designated entrance area.
- No visits are allowed during quiet hours, from 14:30 to 17:00.
- Proof of identity is required for any camper to exit the camp.
- If a camper is to leave with a third party, parents must provide a signed authorization or declaration stating the full name and ID number of the person collecting the child. This document must be submitted to the camp upon pickup. (Signature authentication is no longer required to be done in person at a Citizens’ Service Centre (KEP); it can now be completed electronically via the official government platform: www.gov.gr.)
4. Contacting the camper via phone
Parents may contact their children by calling the camp’s main office during designated hours.
Contact Hours: 10:00 to 11:00, 12:00 – 13:00 and 17:30 – 20:00. Campers also have access to cardphones within the camp to make calls to their parents.
Please note:
The use of mobile phones within the camp is the sole responsibility of the campers. The camp is not liable for any loss or damage to mobile devices.
5. Camp life
Camp life is organized in accordance with the guidelines of the Hellenic Ministry of Labour and Social Affairs, with a focus on maintaining manageable group sizes for both campers and staff throughout each session. This applies to all aspects of daily life, including sports and leisure activities.
6. Campers’ dormitories
Each children’s dormitory has a total area of approximately 35 sq.m. and is specially designed to meet all sanitation regulations. The layout ensures continuous and effective natural ventilation, promoting a healthy and comfortable living environment for campers.
7. Dining area
The dining area is open-air, allowing for continuous natural ventilation. All necessary hygiene protocols are strictly followed to ensure the safety and well-being of the campers.
8. Basic hygiene rules
• Personal Hygiene: Children follow a daily hygiene and bathing schedule organized by group.
• Ventilation: Living spaces and other camp areas are frequently and thoroughly ventilated.
• Sanitization Stations: Antiseptic dispensers and additional soap dispensers have been installed throughout the camp.
• Dormitory Cleaning: Dormitories are cleaned daily by the group leaders.
• Shared Facilities: Common hygiene areas such as toilets and showers are thoroughly cleaned at regular intervals by the camp’s cleaning staff.
• Awareness & Education: Informational posters have been placed in visible, high-traffic areas to remind both campers and staff of personal hygiene practices.
• Session Disinfection: The entire camp is professionally disinfected by a specialized cleaning crew between each camp session.
9. Storage of items
- The camp provides a designated storage area for valuables such as money, mobile phones, and other personal items. If campers choose not to hand in their valuables for safekeeping, the camp bears no responsibility for any loss or damage.
- It is strongly recommended that campers do not bring high-value items to camp.
10. Inappropriate behaviour
- Failure to comply with camp rules may result in the immediate termination of the camper’s participation, without refund. In such cases, the camper will be sent home at the family’s expense. The camp reserves the right to withdraw a camper from any activity at any time if their participation is deemed unsafe or inappropriate.
- The possession or consumption of tobacco, alcohol, or drugs is strictly prohibited under all circumstances. Violation of this rule will result in the camper’s immediate dismissal from camp.
11. Staff members
- All camp staff are required to strictly adhere to the camp’s schedule and operational rules, as approved by the Regional Unit of Chalkidiki and implemented by the Camp Director.
- Counselors and staff members are not permitted to leave the camp during their scheduled time off without prior approval from camp administration.
- The camp reserves the right to terminate the employment of any staff member who fails to comply with its rules and regulations.
12. Health & Medical care
The camp has an on-site Health Center, staffed 24/7 by an experienced doctor and two qualified nurses, ensuring immediate medical attention at any time. In case of emergencies, the camp is located just 30 minutes from the fully equipped Hospital of Polygyros and 20 minutes from the Health Centre of Agios Nikolaos.
- If the camp doctor determines that a camper should be temporarily or permanently removed from camp for health reasons, parents are required to respect and follow the doctor’s decision and instructions.
- If the doctor determines that a camper requires further medical care at an external facility, transportation will be arranged in coordination with the child’s parent or guardian.
Advice for parents
- Upon arrival at the camp, all medications must be handed over to the Health Centre by the campers.
- Once the reservation is confirmed and before the child’s arrival at camp, parents or guardians are required to email a scanned copy of the child’s Health Form, duly completed and signed by both the doctor and the parent/guardian. The original Health Form must be submitted in person upon the camper’s arrival.
- Parents and guardians are not permitted to bring or provide any food items—such as sweets, chocolates, or perishable goods—as these can spoil, especially in the heat, and may pose a health risk to the children.
13. Information and education
- All camp staff are required to be fully informed and aware of the safety and hygiene protocols outlined above and as published on our official website. Additionally, staff must be in good health in order to perform their duties at the camp.
- Parents and guardians are also responsible for ensuring that their child is in perfect health upon arrival at the camp.
14. Privacy policy
The processing of your personal data, as well as that of your underage child, is carried out in accordance with our company’s Privacy Policy, available on our website.